Basis of Quotation

Routine Services

Our accountancy quotations are designed to include within one annual fee all the routine services which you are likely to need during the course of a year.

Our intention is that you should only receive one annual invoice, and our quotation builds in an allowance for ad hoc queries and advice so that we do not have charge for this separately.

We are an internet based practice, working predominantly by email with telephone back up, and our business is structured to work that way.  If you consider regular face to face contact with your accountant essential, then we are probably not the right practice for you.

Subject to any specific agreement between us the quotation includes:

  • Preparation of your annual accounts
  • Preparation of tax computations on the accounts and submission to HMRC
  • Preparation of annual tax returns for the proprietor, partners or directors, and where necessary their spouse
  • Dealing with tax assessments as they are raised, including appeals and subsequent correspondence
  • Dealing with routine queries raised by HMRC on your accounts or tax returns
  • Dealing with routine VAT or NIC advisory issues (but not specialist areas)
  • Ad hoc queries, requests for advice, telephone calls or correspondence from you
  • Corporation Tax return (companies only)
  • Registered office service and company secretarial work other than Confirmation Statement (separate £40 charge) (companies only)
  • Annual directors only payroll (companies only)

Our quotations are fixed for two years, and are then subject to review in line with inflation.  Obviously they will also be subject to review if there is a major change in the nature or size of your business or the services you require.

Unless agreed otherwise our quotation does not include:

  • Regular weekly, monthly or quarterly bookkeeping
  • Preparation of VAT returns
  • Preparation of regular weekly or monthly payroll calculations for staff
  • Tax enquiries (including Self Assessment enquiries, VAT inspections and PAYE/NI inspections)
  • Income confirmations for mortgage, borrowing or tenancy purposes
  • LEA grant forms, and similar applications
  • Applications for Tax Credits or similar benefits administered through the tax system

We are, of course, happy to provide a quotation to encompass the above.

Invoices are raised on completion of your accounts, or tax return where we don’t prepare accounts, and are due for payment within fourteen days by cash, cheque or credit card.  75% of our clients pay by standing order to spread the cost, and this is recommended.

Our packages for personal service companies include many of the exclusions as part of the basic fee – ask for details if relevant.

Non Routine Services

From time to time many business need some extra assistance, and non routine work of this nature is subject to a separate charge.  Typical examples of non routine issues are:

  • Buying or selling a business
  • Raising business or personal finance
  • Preparation of business plans or forecasts
  • In depth tax enquiries

We would stress that occasional telephone calls, requests for advice, etc, do not incur a separate charge – separate charges only arise where a significant amount of extra work is called for.

We will always tell you if the work we are doing for you is outside of the quoted annual fee for routine services and therefore incurring extra charges, and where at all possible we will give you a quotation for the non routine work.

Our hourly rates (all exclusive of vat) for non routine work are currently:

  • £200 Principal/Director
  • £100 Manager grade staff
  • £50 Senior Technician grade staff
  • £25 Junior Technician grade staff

Generally all work is however quoted on a fixed price, and most of our clients simply pay one annual fee in line with our quoted tariffs.

Invoices for non routine work are raised either on completion of the work or on a periodic basis and are due for payment within thirty days by cash, cheque or credit card.

We have a fee protection scheme available to cover the risk of additional fees resulting from tax enquires – please ask for details.

Overriding Aim

Our overriding aim is to give you and your business a first class service at an affordable price.

If you have any queries about our charges or what they cover, please let us know.

Fair Use

Our fixed fee packages are priced to cover the typical service level a client needs.  In any given year some clients will need more support or service, others less, and our fees balance this.

However occasionally a clients service needs, or the complexity of their requirements, will go beyond that anticipated.  Rather than have a long list of exceptions or small print, we operate on a fair use basis.  Where services cannot be accommodated in the fixed fee:

  • we will endeavour to let clients know at the start of the engagement, or if not as early as possible.
  • we will avoid unreasonable suspension or withdraw of services at short notice
  • we will avoid incurring any material additional charges for clients without authorisation
  • we will work collaboratively with clients to resolve the issue, either by repricing, a service restriction, or by agreeing changes to record keeping and presentation.

Under our Terms of Business, either party can cancel the contract between us with no notice.