This Content Was Last Updated on October 30, 2023 by Jessica Garbett
Under Clause 32 of our Terms of Business we can change our terms of business:
- By 30 days notice being given on the terms of business section of our website
- By immediate notice on our website where circumstances dictate or if the update is of a minor nature
Up until March 2018 we didn’t log all changes. We are now doing so, and set these out below.
Read our current Terms of Business incorporating the changes below:
|Date of change||Effective Date||Summary of changes|
|30 October 2023||30 November 2023||Clause 7j changed from ” If direct debits are unpaid or missed, and your account is in debit (money owed to us) we may make an administration charge of up to £10 per missed payment.” to read ” If direct debits are unpaid or missed we may make an administration charge of up to £10 per missed payment.”
The change is to remove the reference to the account being in debit. This is because that causes confusion, and also may not be an accurate reflection of work carried out and not yet invoiced, typically where we perform ongoing services but only invoice quarterly or annually.
|23 March 2023||30 April 2023||Clause 22a regarding Late Presentation Fee re worded, and the scale of the fee changed.
Previously it was a fixed £100+vat. Now it is:
Existing wording in 22a “if statutory deadlines are met then a supplementary fee of £100+vat from us will apply, which will be invoiced when the accounts are sent to you and subject to 14 day credit terms ”
New wording: “if statutory deadlines are met then a supplementary fee will apply, which will be invoiced when the accounts are sent to you and subject to 14 day credit terms. The fee will be:
|16 March 2023||immediate||An assortment of small changes for clarity
Clause 9c – Reference to entering Making Tax Digital for VAT removed, as all VAT registered businesses are now mandated to be in MTDfV
Clause 10f rewritten for clarity. it read “For companies/LLPs we will file your accounts at Companies House, normally electronic abbreviated accounts which give the minimum disclosure for Companies House filing. As these are a abbreviated version of the full accounts we will normally rely on your approval of the full accounts, rather than asking you to explicitly approve the abbreviated accounts.”
New wording “For companies/LLPs we will file your accounts at Companies House, normally electronically in iXbrl format, taking advantage of any disclosure exemptions available to file the minimum level of detail possible. Unless specifically requested we will not send a copy of the Companies House accounts to you for approval, and will rely on your approval of the full accounts.”
Clause 11i – reference to “Data Request form / questionnaire” changed to “Self Assessment Questionnaire”
Clause 14g – wording “In respect of Making Tax Digital for VAT (MDTfV), being introduced in 2019:” changed to “In respect of Making Tax Digital” reflecting the wider MTD programme”. In the sub-clauses references to MTDfV changed to MTD.
Clause 18D expanded to include reference to PSC register. It now reads “Unless specifically engaged to do so, our responsibilities do not extend to the maintenance of statutory records including Register of People with Significant Control.”
|14 March 2022||1st April 2022||Following introduction of our Fee Indexation policy section 7b has been expanded.
Old wording “7b – Our quotations are normally fixed for two years, and are then subject to review in line with inflation. Obviously they will also be subject to review if there is a major change in the nature or size of your business or the services you require.”
New wording “Our quotations are normally fixed for two years, and are then subject to review in line with inflation. Obviously they will also be subject to review if there is a major change in the nature or size of your business or the services you require. The inflationary review is at a rate set from time to time, by way of an indexation figure which applies to all clients.”
|24 September 2021||Immediate||Residual references to paying us by standing order have been removed from our Terms of Business. We transitioned to using Direct Debit in 2018, and no longer accept payment by Standing Order.|
|30 June 2020||Immediate||New clause 11m ” In respect of specific transactions, eg the sale of an asset, we only take responsibility for tax compliance work where you have instructed us in respect of those transactions.”. This is included for clarity and aligns the content of our Terms of Business with practice. It means that if, for example, you sell a property we will only deal with Tax Compliance matters where you instruct us to do so.|
|3 June 2020||immediate||Clause 24d changed from: “Where, on your request, we engage the services of specialists or third parties we do not accept liability for their work or advice.” to “Where, on your request, we engage the services of specialists or third parties, or recommend specialists and third parties to you, we do not accept liability for their work or advice.”|
|12 May 2020||immediate||Introduced section 7q, Fair Use:
Our fixed fee packages are priced to cover the typical service level a client needs. In any given year some clients will need more support or service, others less, and our fees balance this.
However occasionally a clients service needs, or the complexity of their requirements, will go beyond that anticipated. Rather than have a long list of exceptions or small print, we operate on a fair use basis. Where services cannot be accommodated in the fixed fee:
This codifies existing practice, and does not change the fees we charge or our approach to professional work. This paragraph was in our service schedules, but not our Terms of Business, so we are including it in Terms of Business for clarity.
|16 April 2020||immediate||Section 20 on Tax Credits changed to refer to Universal Credit and Tax Credits – no change to our current practice|
|16 April 2020||immediate||New clause 5, previously unused, regarding Whitefield Tax group structure and IP ownership|
|23 September 2019||immediate||New section 21e regarding Auto Enrolment re enrolments, reading “We do not automatically advise on re-enrolment obligations / deadlines. You are responsible for monitoring these.” – this clarifies our current practices and is not a change in service.
New section 34 on IR35 Compliance, which reads:
|11 August 2019||immediate||New Sections 30 i, j and k re cloud accounting.
|11 August 2019||immediate||New section 33 on Anti Money Laundering. This covers our obligation to comply with UK AML rules, and clients obligations to provide us with identification, notify changes in control of their business, and provide information on translations|
|28 January 2019||immediate||Update to clause 17 regarding one off assignments to cover our “Ask an Accountant service” and to confirm that for one off assignments we do not offer any ongoing services or advice, and we do not commit to updating advice given if law or regulation changes.|
|28 January 2019||28 February 2019||New section 14g and sub sections to cover rights and responsibilities in respect of Making Tax Digital for VAT (MTDfV) being introduced in 2019.
Consequential amendment 9a.i and 9c
|26 March 2018||Immediate||