Submit your Year End Checklist Online

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Checklist of the year end information we need from you

Once you submit this form you should get an on screen acknowledgement - if you don't please check for completeness

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Your Name(Required)

First Last

Your Business / Company Name(Required)

Your Email(Required)

Enter Email Confirm Email

Client Reference(Required)

Your Accounts Manager at Whitefield / YogaTax(Required)

Susan Albest

Julie Barrett

Helen Hall

Rosie Wilson

Tanya Bishop

Year End Date(Required)

Contact details for queries (person and phone number)(Required)

Is Your Business A Company/LLP? Or a Sole Trader / Partnership?(Required)

Company/LLP

Sole Trader / Partnership

How Do You Keep Your Records?(Required)

FreeAgent, via Whitefield / YogaTax Dashboard

Other Cloud Accounting System

Other Non Cloud Accounting System

Excel

Paper

Please provide us with login details to your Cloud System(Required)

We need to know the name of the system you are using, the login user details and password.

If we are not able to have login details, please select "Other Non Cloud Accounting System" above

Other Non Cloud Accounting System(Required)

We will need an export from your system, ideally in CSV or Excel format. We need:

- All transactions, with analysis and account details
- Nominal Ledger
- Trial Balance

Let us know if you need assistance with this.

Attaching these to this form

Emailing these separately

Confirmation(Required)

All cloud data is entered, and you can start the annual accounts

My cloud data isn't complete. Please wait for me to notify you before starting my accounts

Excel / Spreadsheet(Required)

Please let us have your excel information.

Attaching these to this form

Emailing these seperately

Paper Records(Required)

These can be scanned and uploaded here, posted us via Royal Mail or dropped in to Arnold House during office hours.

Attaching these to this form

Posting these seperately

Dropping off to Arnold House

Upload your accounts data(Required)

Drop files here or

Max. file size: 128 MB.

If you run a Limited Company or LLP, we will need your Register of Persons with Significant Control(Required)

Will send as requested from the link below

Please email me a reminder

You can send your Register from this link (opens in new tab)

Send us your Register of People with Significant Control

Cash Basis Accounting - Opt into Accruals Accounting(Required)

This applies to Sole Traders and Partnerships only.

Cash Basis Accounting is now the HMRC mandated default for unincorporated businesses. Please tick here if you would like to opt into Accruals Accounting.

See our briefing - Cash Basis Accounting

Most businesses will find Cash Basis Accounting easier and more logical.

No, remain on Cash Basis Accounting

Yes, opt into Accruals Based Accounting

Supporting Information

Below is the supporting information we need. In many cases they won't be relevant, so just mark N/A.

We need this information even if we do things like vat bookkeeping/ vat accounting for you, or if you are giving us access to cloud data.

We do not normally need to see all your receipts, vouchers and invoices. We will let you know if we do need to see any of these.

Capital Introduced

if you have introduced private funds to your business, including you or your family lending your business money, we will need details and supporting paperwork.

Anti Money Laundering Rules require we verify the source of introductions or private loans.

Debtors - amounts owed to you

Debtors (amounts owed to you) at the year end (If you are VAT registered please indicate whether the amounts are gross or net of VAT).

Creditors - amounts owed by you

Creditors (amounts owed by you) at the year end (If you are VAT registered please indicate whether the amounts are gross or net of VAT).

Stock

Stock list/value at the year end (at lower of cost/realisable value excluding vat where registered).

Work in Progress

Work in Progress list/value at the year end (at lower of cost/realisable value excluding vat where registered).

Assets bought or sold

A list of assets bought or sold, with copy invoices to be supplied please.

If assets have been bought on Hire Purchase or Lease, a copy of the agreement is needed please. If assets have been part exchanged, full details are needed.

Motor Expenses

If motor expenses are claimed on a mileage basis rather than expenses incurred, a note of business miles for last year.

For companies, if a privately owned car is used, then motor expenses will always be on a mileage basis.

For sole traders and partnerships the position may vary, please check with us if you are unsure.

Home Office Costs / Business Use of Home

Please let us have details of Home Office / Business Use of Home to be claimed.

See our Guide to Claiming Working from Home Costs

Business Bank Statements

If you have a Business Bank account, we will need the statements please.

They can be emailed to us mail@whitefieldtax.com; sent by post or scanned and uploaded here.

Business Bank Account Balances(Required)

Please confirm the year end bank balances on all business accounts, including deposit accounts.

Please send us a scan of the last bank statement for the year, showing the year end balance

Statements on loans and commercial mortgages

We need statements for business loans and commercial mortgages, and copies of agreements / summaries for new borrowing.

Payroll / CIS records

If you run payroll or CIS we will need the workings and/or summaries. If we provide a payroll or CIS service for you, note this here.

VAT workings

If you are VAT registered we will need the workings and/or summaries, unless they are clearly set out in the accounting system.

Any other relevant information

Uploads

You can upload any accounts information here.

Please bear in mind we do not normally need receipts and invoices, just a summary.

Drop files here or

Max. file size: 128 MB.

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Supporting Information

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